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STAFF DIRECTORY

HOW TO ORDER AND RETURN STATEWIDE EDUCATIONAL MEDIA

Booking Options

• Telephone 804.204.2681 to book your request.
  
• Fax (804.204.2675) or e-mail edpartner@vmfa.museum your order.
  
• Print, fil out, and mail an order form. This form is a PDF file requiring Adobe® Acrobat® Reader.

  Mail your request to the following address:
  

Statewide Educational Resources
Office of Statewide Partnerships
Virginia Museum of Fine Arts
200 N. Boulevard
Richmond, VA 23220-4007

General Information

Copyright Restrictions: Videotapes and DVDs are protected under the Copyright Law Title 17, U. S. Code (Section 501), effective January 1, 1978. They may not be duplicated, reproduced, televised, edited, or altered in any manner. All films and videotapes are restricted from use for commercial purposes; attendance fees may not be charged.

Who May Borrow the Media Resources?

Any non-profit organization such as a school, college, university, or library in the Commonwealth of Virginia may become a Statewide Partner of the Virginia Museum of Fine Arts and borrow educational resources without charge. A limited number of resources are available, free of charge, to nonmembers and nonprofit groups. The phrase “available to nonmembers” appears at the beginning of the descriptions of these materials; see alphabetical listing.

Age-Level Designations

Each film or videotape entry contains a suggested audience age level. Please note that these age levels are only provided as general guidelines. The actual suitability of a film or videotape can be determined only by a teacher or programmer who is familiar with the maturity of the audience.

Formats

Programs in the alphabetical listing are available in DVD and 1/2" VHS videotape formats. Some programs are offered in more than one format. Before ordering, please check individual program entry to determine which formats are available.

Free Admission Required

No fees may be charged for admission to educational showings; educational resources are to be used for educational, noncommercial purposes only.

Publicity and Sponsor Credit

In the development of any printed matter and publicity relating to an educational showing, the following credit must be given: This program has been organized and funded by the Office of Statewide Partnerships of the Virginia Museum of Fine Arts.

Please send copies of all publicity to our office.

Charges

No fees are charged for educational loans. The borrower, however, must pay the cost of return postage to the Virginia Museum.

Loan Period

The standard loan period for Statewide Educational Media is one week. This period may be extended, depending on the availability of the requested materials. For borrowers outside the Metropolitan Richmond area, loan materials are mailed out by Parcel Post one week before the showing date. Borrowers in the Metro Richmond area may pick up loan materials on the business day before the showing date and may keep the materials for one week.

Return of Loan Materials

Media resources may be returned either by mail or in person. In some cases, the borrower may be asked to return a program by Overnight or Two-Day delivery. Materials returned in person must be taken to the Pauley Center (formerly Center for Education & Outreach). Main entrance, Monday-Friday, 8:45 am to 4:30 pm and Saturdays, 9:30 am to 4:30 pm.
Directions: Enter the Museum Parking Lot off Grove Avenue. The Pauley Center will be on your left. Note parking situation during construction. PLEASE NOTE: Please do not return resource materials to the main VMFA building.

Cancellations

Phone in your cancellations at least two business days in advance of the scheduled SHIPPING DATE.

Preparing Materials for Return to Museum

1. Before you return the materials, please take a moment to fill out the evaluation form found inside the shipping label. Your comments and suggestions are important to us, and your attendance figures keep our program operating!
2. Make sure that all videotapes are rewound.
3. When using more than one title, please be careful to replace each title in the correct shipping case.
4. When you receive a take-up reel for a large film, be sure to return it along with the film.
5. Be sure that all locks on shipping cases are locked before shipment.
6. Be sure to include all materials that accompany the Educator’s Discovery Kits.

Liability and Insurance

Educational resources do not require postal insurance coverage; they are covered, while in transit, by VMFA’s insurance policy. The borrower will be held responsible for damage caused by improper handling, and faulty equipment. If negligent, the borrower must pay the cost of replacement. Borrower will not be held liable for minor damage that results from normal use.